Agency Expansion Pack (Executive Assistant & Office Manager) - cStreet Campaigns

Agency Expansion Pack (Executive Assistant & Office Manager)

Firstly, it’s probably good to note we shamelessly stole this job description from MediaStyle who shamelessly stole it from Shopify. Thanks all around!

 

We’re looking for hire an Executive Expansion Pack. This job is akin to an Office Manager & Executive Assistant role in less exciting agencies. We’ve changed the titles to better reflect the type of person we’d like to attract and roles and responsibilities we hope this person will undertake.  

 

We’re looking for more than just administrative support. We’re searching for someone who will learn and grow with the agency partners and will create a workspace where our talented team of campaigners, designers and developers will thrive.  

 

To be successful in this role the person would have to be hyper organized, be a master multitasker, and have a fine attention to detail. cStreet Campaigns moves at an extremely fast pace and this person will need to be able to maintain, organize and juggle priorities in an often chaotic environment. The job will be challenging, but also rewarding.

 

Tasks will vary from day-to-day, but could include any or all of the following:

  • Planning and organizing exec travel, plus daily agendas, to maximize their efficiency while they’re on the road.

  • Opening the office each morning.

  • Review the partners calendars each day and clear any conflicts.

  • Scanning and filing receipts and bank statements.

  • Proactively plan parties, catered lunches, meetups and marketing events in the space and occasionally out of town.

  • No one loves our staff more than you. You’re responsible for making sure they have everything they need from the right software, to the yoghurt they like, to getting their paychecks on time.

  • Pro-actively improve our internal technology. Don’t wait for complaints about the printer or time capsule - you should know how our tech works and have it running at 110% always.  

  • Ensuring the office is clean and organized on a daily basis (we have an office cleaner, but you’re going to be expected to do dishes, wipe down surfaces etc) .

  • You’re responsible as well for making sure our clients are cared for when they visit, during parties, and during the holidays.

  • You’re responsible for the whole space, which includes our tenants who share the space with us (it’s our office but they rent 40% of it from us).

  • And really whatever the agency partners throws at us e.g. plan a staff excursion to a mystery escape room (real example).

Skills & Requirements

  • Minimum 2+ years of experience as an executive assistant and/or office manager (or equivalent).

  • A valid Ontario driver's license.

  • Experience in a creative or tech environment are prefered (ad agency, comms shop or tech startup).

  • Familiarity with Harvest, Basecamp, NationBuilder, Slack or Google Apps are preferred (those are our core pieces of tech).

 

What you’ll love about working at cStreet

  • No soul-destroying corporate clients. Ever.

  • We use the best internal tech available: Google Apps, Slack, Basecamp, Harvest, and NationBuilder.

  • Room to advance as part of a rapidly growing team.

  • Access to our discretionary health benefit & professional development fund after completion of the 3 month probation period.

  • A brand new brick and beam office at Queen & Spadina in downtown Toronto

  • Regular catered lunches

  • We have a dog-friendly office, with a number of office dogs.

  • A loaded snack cupboard & fridge stocked with beer and other drinks

 

You should be:

Progressive and want to change the world. You’d rather see Tom Mulcair running your country than any of those other folks. You think legislation to control catastrophic climate change is a better idea than dangerous pipelines. You think First Nations people have a right to self-determination and nationhood. You love data-driven decision making. You should also learn more about us & our clients.

 

We welcome and encourage individuals who identify as members of marginalized communities to apply including Indigenous Peoples, people of colour, women, people identifying as LGBTQI, members of ethnic minorities, immigrants and people with disabilities.

 

Salary: $35,000 - $40,000

Job Status: This is a full time position and starts with a 3 month probationary contract.  

How to Apply: Send a resume or linkedin profile link to jobs@cstreet.ca. Due to the high volume of applications being received, we can only respond to successful candidates.

Application Deadline: March 9th

Interview Dates: March 17th & 24th

Start Date: April 11th, 2016

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